Allied Van Lines, the leader in quality relocations,
under a competitively bid supplier agreement with Educational and
Institutional Cooperative Services, Inc., (the nation's largest
non-profit group purchasing association), extends the following
service agreements:
EMPLOYEE MOVES
LAB RELOCATION PROJECT MANAGEMENT
SPECIAL PRODUCTS TRANSPORTATION
INTERNATIONAL MOVING
TAX INFORMATION
EMPLOYEE MOVES
FACULTY, STAFF, STUDENT, ALUMNI AND RETIREE
PREFERRED SUPPLIER RELOCATION BENEFIT PROGRAM
As a member of E&I Cooperative, the nation's largest non-profit
purchasing organization, your institution affiliates are eligible
to take advantage of the following relocation services available
through Allied Van Lines and NOR-CAL Moving Services.
- Household interstate relocation services at
a discount of 55% to upwards of 65% off the tariff rates used
by the major movers.
- Replacement value transit coverage up
to $100,000.00 is included at no charge (based on $5/lb)
- represents an additional savings of approximately 3-5%.
- The 10% seasonal rate surcharge
(June - Oct.) allowed under the tariff used by all major van lines
does NOT apply to your moves.
- Special discounted flat auto shipping
rates.
- Direct billing for moves authorized
by the University.
- Paying your own relocation expenses? All contract
benefits apply!
- Preferential status by
affiliation with this KEY ACCOUNT. The clout of more than 1,600
E&I member institutions behind you. (Example: Guaranteed pick-up
dates and shorter delivery window guaranteed).
- As part of Allied's “Total Quality
Alliance”, all upholstered pieces will be “stretch
wrapped” in plastic for maximum protection in transit.
- A Certified Moving Consultant
will be assigned to provide caring and professional guidance before,
during and after your move.
- Home Buying & Selling and
Mortgage Procurement Assistance click
here>> Use referral code E&INC to receive cash back
benefits. Some state and/or institution specific restrictions
may apply.
- Discounted local moving/storage rates available
where allowed by law.
Helpful Links:
Find out helpful information about your new hometown. click
here>>
Relocation Tax Implication Information. click
here>>
For professional relocation assistance, contact
us at NOR-CAL Moving toll free or via email:
1-800-543-4668
Darlene Bedel
dbedel@nor-calmoving.com
LAB RELOCATION
PROJECT MANAGEMENT
Some of the many services available are....
- Air Ride Van Service as a Standard Option.
- Perishables shipping (Cryo Vans, Generator Vans or Overnight
Air).
- Climate Control Van Service (crucial for sensitive equipment).
- Coordination of Hazmat shipping.
- Supply of specialized packing materials and transportation
equipment.
- Professional packing service by experienced lab packing crews.
- Post move services: re-arranging, unpacking, & debris removal.
- Transportation, inside delivery and uncrating of new equipment.
- Replacement Value Transit Insurance Coverage. No cost value
added services.
No cost value added services....
- Coordination with building personnel at origin and destination.
- Planning assistance including a “Lab Pre-Move Checklist.”
- Scheduling coordination including “The Relocation Calendar.”
- “Lab Staff Moving Instructions” designed specifically
for your project.
- Color coded tagging system designed for quick accurate placement
of goods, (minimizing lab “down time” ).
- Coordination and consolidation of household goods shipments
to present the most organized and economical method of relocation
for you, your family and
your staff.
For professional relocation assistance, contact
us at NOR-CAL Moving toll free or via email:
1-800-543-4668
Darlene Bedel
dbedel@nor-calmoving.com
SPECIAL PRODUCTS TRANSPORTATION
- Commercial commodities
- Laboratory Equipment
- Electronics, Computers
- Exhibits and Displays
- Discounted dock to dock weight & mileage rates
- Special 300 lb. Minimum Rate (500 lb. Minimum Waived)
For professional relocation assistance, contact us
at NOR-CAL Moving toll free or via email:
1-800-543-4668
Darlene Bedel
dbedel@nor-calmoving.com
INTERNATIONAL
SHIPPING
- Allied is the world's largest international freight forwarder
- Door to Door Service
- Air or Ocean Freight
- Storage Available Worldwide
- Service for Virtually Any Commodity
- Competitive Contract Rates
- Over 500 offices worldwide
- Web based tracking
Helpful Links:
For more general information on international moving, click
here>>
Information on international moving for hiring officers click
here>>
For information on clearing customs click here click
here>>
To track your international shipment click
here>>
For professional relocation assistance, contact us
at NOR-CAL Moving toll free or via email:
1-800-543-4668
Darlene Bedel
dbedel@nor-calmoving.com
TAX IMPLICATION
RELOCATION EXPENSES FOR FACULTY
AND STAFF
The information below is provided as a guideline only. You
should consult your own tax professional or your institutions legal
or tax office to confirm specific institutions, federal, state and
local regulations.
Tax implications when relocation expenses are paid directly to a
service provider on the employees behalf or reimbursed to an employee
1) Reimbursement Reported as Additional Income
- Internal Revenue Service (IRS) requires the institution to report
any reimbursement and advances associated with the move that are
not in accordance to IRS guidelines as additional compensation income
to the employee, subject to payroll taxes.
a) Additional reimbursements and advances if allowed and paid
by the institution that must be reported as additional income,
include but are not limited to the following:
i) House-hunting expenses
ii) Temporary living expenses
(1) All temporary living expenses are tax reportable, except for
the day of departure from the old residence and the day of arrival
in the new location
iii) Same-sex domestic partner moving expenses
iv) En route meals
v) Vehicle allowance over IRS approved mileage rate per moving
vi) Storage of household goods over 30 days
vii)Expenses for return trips to the employee's former residence
2) Reimbursement Not Tax-Reported as Additional Income
- Reimbursements and advances of "qualified moving expenses"
are not tax reportable as additional income. These reimbursements
are reported as information only. IRS guidelines identify the following
criteria for "qualified moving expenses".
a) The Job is:
i) A new Job for the person being moved
ii) Full-time
iii) Expected to last 9 months if a new employee, or 12 months
if a relocation an existing employee
iv) At least 50 miles farther from the old residence than the
old job was from the old residence
b) Qualified/Deductible Moving Expense includes reasonable
costs for:
i) Moving household goods and personal effects. - All
or part of the actual and reasonable expenses of moving the household
goods of a new employee may be reimbursed
(1) Qualified Moving Expenses:
(a) The actual cost of packing, crating, transporting, unpacking
and uncrating household effects
(b) Costs incurred for moves to and from storage
(c) Storage Costs TAX NOTE:
(d) Costs connecting and disconnecting household equipment
(e) "All risk" replacement cost insurance (which should
be arranged through the shipping agent or carrier)
(f) Household pets
(g) En route expenses (applicable IRS mileage rate for moving)
including lodging but not meals
(h) Storage of household goods for up to 30 days
(2) Non-qualified/Non-deductible Moving Expenses:
(a) Storage charges other than for goods and effects in transit
(b) Costs incurred in the acquisition of property
(c) Costs incurred in the disposition of property
(d) Penalties for breaking leases
(e) Mortgage penalties
(f) Costs of refitting rugs or draperies
(g) Club dues, tuition dues and similar fees that have not expired
at the former place of residence
(i) TAX NOTE: Reimbursements received for nondeductible expenses
are treated as additional income.
(c) The Individual's whose expenses qualify are:
i) A new employee or current employee transferring to a qualified
job
ii) Members of the employee's household as defined by the IRS
(The IRS does not recognize a domestic partner as a member of
the employee's household. Therefore reimbursements will be taxable.
3) Moving of laboratories - Moving of laboratory
supplies and equipment is a business expense, not subject to IRS
reporting.
Further information about tax reporting of moving expenses
may be obtained from the IRS
website at Publication #521: Moving Expenses. click here>>
For professional relocation assistance, contact us
at NOR-CAL Moving toll free or via email:
1-800-543-4668
Darlene Bedel
dbedel@nor-calmoving.com
Nor-Cal Moving and Storage Solutions is a woman-owned minority
entity.
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